Legal Details

“Those whom I love I rebuke and discipline. … I stand at the door and knock. If anyone hears my voice and opens the door, I will come in and eat with that person, and they with me”

Privacy Policy

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).
2. Who are we?
The leadership team at Old Lodge Lane Baptist Church, Purley is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?

Old Lodge Lane Baptist Church complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

Your data is largely stored online with one of the following data processors – Google Drive, Dropbox, Facebook, Instagram, Yahoo Mail, Google Mail, YouTube, SiteGround (who host our website https://www.ollbc.org.uk) and WordPress (who host our legacy website https://www.oldlodgelane.co.uk). Each one of these processors is password protected, the passwords only being given out to relevant church staff members.

Where data is stored on a staff laptop or electronic device, laptops are password protected and electronic devices are biometrically protected.

We use your personal data for the following purposes:

  • To let the community know what is going on at the church via Facebook, Instagram, Facebook Messenger, email, WhatsApp, text or website;
  • To administer internal membership records;
  • To fundraise and promote the interests of the church;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To allow pastoral team members to make visits and provide pastoral care to individuals and families;
  • To administer hall hire details, payments and bookings;
  • To hold parental permission forms for minors who attend kids or youth clubs (including relevant medical details)
4. What is the legal basis for processing your personal data?

Explicit consent of the data subject so that we can keep you informed about news, events, activities and services.

Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be used by staff members of the church in order to carry out roles connected with the church. We will only share your data with third parties with your express consent.

6. How long do we keep your personal data?
We retain your personal data for as long as you are actively a part of the church community or have given us permission to. We retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and marriage registers permanently.
7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which the Old Lodge Lane Baptist Church holds about you;
  • The right to request that the Old Lodge Lane Baptist Church corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the Old Lodge Lane Baptist Church to retain such data;
  • The right to withdraw your consent to the processing at any time;
    The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means];
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests or the performance of a task in the public interest/exercise of official authority; direct marketing and processing for the purposes of scientific/historical research and statistics];
  • The right to lodge a complaint with the Information Commissioner’s Office.

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8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact Pastor Nick Graves at the church office on 020 8668 6260 or email nickgraves@ollbc.org.uk

You can contact the Information Commissioner’s Office by telephone on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or by post at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Safeguarding

Purpose of policy and Statement

Safeguarding is a difficult area to understand and can appear intimidating to the inexperienced. There are 17 pieces of individual legislation that come together to provide the legal frameworks within which every member of an organisation. To assist with signposting the safeguarding maze of information and towards best practice, this document is designed to inform everyone of their duties and responsibilities towards children, young people and the vulnerable.

Old Lodge Lane Baptist Church
(hereafter referred to as “the Church” in the Policy statement)
Statement of Intent
The purpose of the Church is to bring God’s word and blessing to all in our community. This policy applies to all staff, including ministers, senior managers and the board of diaconate/trustees, paid staff, volunteers/overseas visitors and sessional workers, agency staff, students or anyone working on behalf of the Church.
The purpose of this policy:
  • to protect children, young people and the vulnerable who attend Church events. This includes the children of adults who attend events and services at the Church;

  • To ensure all and any group renting the Church space for events for Children Young People and Vulnerable Adults are fully conversant and compliant with safeguarding Policy and procedures;

  • to provide staff and volunteers with the overarching principles that guide our approach to safeguarding and child protection;

  • the Church believes that a child, young person or vulnerable adult should never experience abuse of any kind. We have a responsibility to promote the welfare of all children, young people and vulnerable adults to keep them safe and promote wellbeing. We are committed to practise in a way that protects them.

In fulfilling this purpose, the Church is committed to safeguarding and promoting the welfare of its children, young people and vulnerable adults by:

  • From time to time holding a range of events to include children, young people and vulnerable adults

  • welcoming children, young people and vulnerable adults into the life of the Church community

  • identifying children, young people and vulnerable adults who are suffering or likely to suffer significant harm, and taking appropriate action with the aim of making sure they are kept safe in the Church environment and at home

The Church recognises its responsibility for the safeguarding of all children, young people under the age of 18 and vulnerable adults, regardless of race, gender or ability, as set out in the legal frameworks below.

As members of this church we commit ourselves to the nurturing, protection and safeguarding of all children, adults and young people associated with the Church and will pray for them regularly.

Local Assessment Protocol

The Local Assessment Protocol was published in April 2016 and sets out the London Borough of Croydon’s arrangements for how cases will be managed once a child has been accepted as requiring a referral to Children’s Social Care (CSC).

The legal framework

This policy has been drawn up on the basis of law and guidance that seeks to protect children and young people, namely:

  • The Children Act 1989

  • United Convention of the Rights of the Child 1991

  • Safe from Harm; HM Government 1994

  • Data Protection Act 1998

  • Human Rights Act 1998

  • DOH-Working Together to Safeguard Children1999

  • No Secrets – DOH 2000.

  • Sexual Offences Act 2003

  • The Children Act 2004

  • Safeguarding Vulnerable Groups Act 2006

  • Working Together to Safeguard Children; HM Government 2010

  • Protection of Freedoms Act 2012

  • Children and Families Act 2014

  • Special Educational Needs and Disability (SEND) code of practice 0 to 25 years – statutory guidance for organisations which work with and support children and young people who have special educational needs or disabilities HM Government 2014

  • Information Sharing; Advice for Practitioners Providing Safeguarding Services to Children, Young People, Parents and Carers; HM Government 2015

  • Working Together to Safeguarding Children; a guide to inter-agency working to safeguard and promote the welfare of children; HM Government 2015

This policy should be read alongside our policies and procedures on:
  • Recruitment, induction and training

  • Role of the designated safeguarding officer

  • Dealing with disclosures and concerns about a child or young person

  • Managing allegations against staff and volunteers

  • Recording and information sharing

  • Code of conduct for staff and volunteers

  • Safer recruitment

  • E-safety

  • Anti-bullying

  • Complaints

  • Whistleblowing

  • Health and safety

  • Training, supervision and support

  • Lone working policy and procedure

  • Quality assurance

The aims of the policy are:
  • to ensure the practice of safe recruitment in checking the suitability of all staff including volunteers working with young people

  • to raise awareness of child protection and to equip children and young people with the skills needed to keep them safe

  • to develop and implement procedures for reporting cases or suspected cases of abuse

  • to support children and young people who have been identified as ‘at risk’ in accordance with the agreed child protection plan

  • to establish a safe environment in which children and young people can learn and develop

Key principles and issues:
  • to establish and maintain an environment where children and young people feel secure, are respected and encouraged to talk and are listened to

  • to ensure that children and young people know that there are adults in the church whom they can approach if they are worried

  • To ensure that there are opportunities for discussion in personal, social, health and economics (PSHE) for children and young people to develop the skills they need to stay safe from abuse

Procedures set out by the Local Safeguarding Children Board (Croydon Safeguarding Children Board) will be followed and the guidance by the DfE taken into consideration:
  • to ensure the Church has a designated senior person for the protection and safety of children and young people who has received appropriate training and support for this role

  • to ensure there is a nominated person from the governing body of the Church for child protection

  • to ensure every member of the Church staff including temporary staff and volunteers knows the name of the designated person responsible for child protection and their role

  • to ensure all staff, volunteers and church members understand their personal responsibility in being alert to the signs of abuse and responsibility for referring any concerns to the designated senior person responsible for child protection

  • to ensure all Church members and parents/carers have an understanding of the responsibility placed upon the Church, its members and staff and volunteers for child protection by setting out its obligations in the Church operational manual

  • to develop effective links with the relevant agencies and co-operate as required with their enquiries of child protection matters; this may include attendance at case conferences

  • to keep written records of concerns about children and young people, even where there no need to report the matter immediately

  • to ensure all records are kept securely in accordance with Data Protection Act 1998 in locked locations

  • to establish and then follow procedures where an allegation of abuse is made against a member of the Church, its staff or volunteers

  • to ensure safe recruitment procedures of staff and volunteers are always followed

Procedures set out by the Local Safeguarding Children Board (Croydon Safeguarding Children Board) will be followed and the guidance by the DfE taken into consideration:
  • to ensure the Church has a designated senior person for the protection and safety of children and young people who has received appropriate training and support for this role

  • to ensure there is a nominated person from the governing body of the Church for child protection

  • to ensure every member of the Church staff including temporary staff and volunteers knows the name of the designated person responsible for child protection and their role

  • to ensure all staff, volunteers and church members understand their personal responsibility in being alert to the signs of abuse and responsibility for referring any concerns to the designated senior person responsible for child protection

  • to ensure all Church members and parents/carers have an understanding of the responsibility placed upon the Church, its members and staff and volunteers for child protection by setting out its obligations in the Church operational manual

  • to develop effective links with the relevant agencies and co-operate as required with their enquiries of child protection matters; this may include attendance at case conferences

  • to keep written records of concerns about children and young people, even where there no need to report the matter immediately

  • to ensure all records are kept securely in accordance with Data Protection Act 1998 in locked locations

  • to establish and then follow procedures where an allegation of abuse is made against a member of the Church, its staff or volunteers

  • to ensure safe recruitment procedures of staff and volunteers are always followed

Home Groups

We currently have 1 home group that meets on a Tuesday evening.

For more information please get in touch.

Service Times

Sunday early bird service – 7am

Sunday Family Worship – 10:30am – 12pm

How to Find Us >>

Contact Details

Phone: 0111 222 3333

Email: info@domain.com

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